It is important to destroy all medical records once their retention period has expired. By retaining them, you increase the risk of accidental disclosure or data breach. The HIPAA Privacy Rule requires that healthcare organizations provide adequate safeguards for PHI and medical records. Destroyed medical records and other pieces of PHI are unreadable or impossible to reconstruct.
Secure ServiceUnmatched data protection
Strong Chain Of Custody
We have the strongest Chain Of Custody in the industry, from Pick Up to final destruction.
ComplianceComply with Latest HIPAA Rules
We help your medical practice comply with the latest HIPAA rules and regulations
X-Ray DestructionTotal Destruction Service
We shred your X-rays
No need to segregate your X-rays from the rest of your files, we do it for you!
Medical records shredding requires trained employees who understand the system and how to use it properly. Even though it may seem like a simple process, employees can sometimes overlook the importance of maintaining patient privacy. In order to prevent these incidents, proper training is essential for all employees. The right training can make all the difference in the security of medical data and help reduce medical records breaches.
Aside from protecting patients’ privacy, HIPAA compliance protects your organization’s bottom line. Infractions can lead to civil and criminal penalties. The fines are higher for repeat violators, and they increase over time. Even jail time can be levied in some cases.
Cost of medical records shredding
Medical records are filled with sensitive information, and they must be destroyed securely at the end of their lifecycle. Under the Personal Health Information Protection Act (PHIPA), healthcare providers are required to secure the destruction of these documents. This law also requires that all spare copies be shredded regularly. By following this law, healthcare organizations can minimize the risk of identity theft.
In addition to reducing the risk of identity theft, proper medical records shredding is a great way to comply with HIPAA regulations and meet patient privacy protection standards. HIPAA regulations require that medical facilities train employees on proper destruction procedures to protect the patient’s private information. By using a professional service, you can ensure that your documents are shredded properly and are completely destroyed. This helps to protect the privacy of your patients, while also saving you storage space.
Using a store-bought shredding machine is ineffective in protecting patients’ privacy. It may also leave sensitive information on documents. In addition, the information can be retrieved from improper disposal. To protect your patient’s privacy, you must carefully train your staff to shred medical records using certified shredders. This is an expensive and time-consuming process, and a violation of HIPAA guidelines can lead to fines of $50,000 per violation. Fortunately, there are now reputable and affordable ways to shred medical records.
Healthcare facilities are well aware of the HIPAA law passed in 1996. They understand how important it is to protect their patient’s PHI. HIPAA mandates that healthcare facilities must destroy patient medical records in a secure manner and follow proper disposal guidelines. These guidelines ensure that the PHI is protected through the entire shredding process.
The safest way to destroy medical records
In order to protect patient privacy and the integrity of medical records, medical professionals must follow specific laws regarding medical record destruction. A NAID AAA-certified provider can help ensure compliance with the law and protect patients’ rights. Moreover, a NAID AAA-certified provider can certify that its shredding and destruction methods meet all standards and protocols for the secure destruction of medical records. HIPAA regulations outline when and how medical records should be destroyed. However, the state’s laws can differ. Some may have their own data retention requirements, which will determine how long the healthcare facility must keep records. In many states, it’s mandatory for healthcare providers to follow these laws.
For hospitals and other covered entities, the HIPAA security rules require them to secure HIPAA-listed information, which includes medical records. This means that covered entities must review their disposal procedures, develop policies and procedures, and take special care to protect data that could lead to identity theft. The HIPAA Privacy Rule also requires covered entities to implement safeguards to protect patient privacy and prevent unauthorized access to private health information.
AHIMA also recommends that healthcare facilities review their destruction methods annually. It recommends using the latest technology and choosing a reliable vendor for the process like our company. The process should be timely and effective, call 978-636-0301 to get started.
You can drop off your old documents for shredding at our office at 1215 Main St, Tewksbury MA 01876.
You simply drop off your documents, files, and statements in boxes, bags, or bins, we secure the documents in locked bins and a shredding truck is dispatched to our location where final shredding takes place. A Notarized certificate of destruction is then mailed to your home or office for additional peace of mind and audit trail purposes.
Drop-Off Service Features:
- No appointments are needed.
- Offloading Assistance.
- Transfer to Locked Bins
- Bring material in bags, boxes, and plastic bins.
- Take your bins back as needed.
- No need to remove staples.
Neighborhood Parcel accepts Cash, All Major Credit Cards (Visa, Master Card, American Express, Discover), Apple Pay, Square, PayPal, and Business Checks.
No, you do not have to remove staples from your documents to be shredded. We simply ask that you remove any metal clamps and nonrecyclable material such as metal coils and the such.
“When looking for a service to destroy our backlog of hard drives, I came across many vendors. Neighborhood Parcel, clearly stuck out with professionalism, responsiveness, competitive pricing, and ability to accommodate our needs. Most importantly, for me, was the ability of Neighborhood Parcel to destroy our X-rays and medical files. This alone saved our team hours upon hours of work as competing vendors required enclosures/mounts to be removed prior to destruction. We will CERTAINLY utilize this shredding service in the future. Fantastic company”
Fantastic service! I used to travel to the Boson location and always struggled with traffic and bad service. I did a quick Google search and came up with Neighborhood Parcel DHL service point. I used them for 3 years now and I am happy to endorse them for service and always having the best DHL rates. Why would anyone pay retail rates at DHL.com when they can use this company and support local businesses?
Le escribo esta carta para agradecerle por ayudarme a enviar mis documentos a Ecuador. El servicio siempre es genial, Sarah es muy servicial
I am glad this location is near my house. I can do all my business here and be in and out in minutes. On my last visit, I was able to have them print my documents, notarize them, fax them back to my office then FedEx the originals to my boss. Awesome!